June is National Safety month. For most, this conjures up images of hard hats and first aid kits. But, what about the safety of your company’s intellectual property? Conferencing – both web and video – is currently among the most used mediums of collaboration for organizations today. Businesses rely on these technologies to communicate with their remote teams and clients, as well as to avoid travel costs. But are their conferencing activities secure enough? Can there be a risk of losing critical data through conferencing? Consider the ramifications of losing sensitive data like financial details, client information, or sales and marketing plans.
The secure way to video conferencing
There are many reasons why video conferencing leaves you vulnerable to threats and data breaches.
Most video conferencing systems allow remote monitoring and management. However, some also have features to stream video and audio content to remote users. Misusing these features could allow potential hackers to gain access to secure data.
Data breaches from video conferencing can often result from common user missteps such as:
• Turning-off encryption
• Using non-encrypted video systems
• Connecting to devices that do not support encryption or encryption is off
• Not using strong passwords
• Not changing passwords frequently
• Using solutions and services that do not use robust encryption
It is always advisable to check what security features are provided, before making a product decision.
Besides choosing the right equipment, a lot depends on the use of these technologies. Utilize prescribed security measures and make sure you secure supplementary systems.
With these best practices in place, you can safely enjoy the benefits of conferencing technologies without jeopardizing your business.